We are seeking an experienced Executive Assistant & Order Management Coordinator to work directly with the company's leadership team. This position plays a critical role in coordinating business operations, managing orders and logistics, overseeing vendor relationships, tracking key initiatives, and ensuring successful execution of high-priority projects. The ideal candidate is exceptionally organized, resourceful, proactive, and thrives in a dynamic entrepreneurial environment where priorities can change quickly. Responsibilities: Serve as the primary Executive Assistant to the owner, helping organize priorities, track outstanding items, and ensure follow-through on key initiatives. Manage day-to-day administrative and operational tasks. Oversee the complete order lifecycle from quote approval through final delivery. Convert customer quotes into sales orders and purchase orders upon order confirmation. Coordinate and manage all inbound shipments from overseas suppliers, primarily in China. Arrange international and domestic freight shipments and monitor delivery schedules. Communicate with suppliers, freight forwarders, customs brokers, and warehouse teams to ensure smooth operations. Prepare and manage import documentation and compliance requirements. Track orders, shipments, inventory arrivals, and project timelines. Maintain organized records of customer orders, shipping documentation, and vendor communications. Monitor open tasks, follow up on pending items, and ensure deadlines are met. Act as a central point of coordination between customers, vendors, warehouses, and leadership. Anticipate needs, identify potential issues, and proactively drive projects to completion. Support customer service and order-related communications when necessary. Requirements: 3 years of experience as an Executive Assistant, Operations Coordinator, Order Management Specialist, Supply Chain Coordinator, or similar role. Strong experience supporting executives in a fast-paced, entrepreneurial environment. Knowledge of B2B order management, purchase orders, and sales order processing. Experience coordinating international imports and shipments, preferably from China. Familiarity with freight forwarding, customs brokerage, import/export documentation, and warehouse operations. Exceptional organizational, project management, and follow-up skills. Ability to manage multiple priorities and maintain attention to detail. Strong problem-solving skills and ability to create structure in a dynamic environment. Excellent verbal and written communication skills. Proficiency with Microsoft Office, particularly Excel, and experience using ERP or order management systems. Self-motivated, resourceful, and able to work independently with minimal supervision. Bachelor's degree preferred but not required. Location: Hollywood FL Salary: 85K